Privacy Management
PrivacySphere
Manage Personal Data Under UU PDP — Without Guesswork
UU PDP is fully in force and every organization processing personal data must prove its governance. PrivacySphere unifies your data inventory, ROPA, consent, data subject requests, and DPIA in one privacy platform you can confidently show a regulator.
PrivacySphere
- Personal Data Inventory & ROPA
- Consent Management
- Data Subject Request (DSR) Management
- Privacy Impact Assessment (PIA/DPIA)
2024
UU PDP fully in force — ROPA, DSR, and DPIA obligations are active
The two-year transition period ended in October 2024
2%
Administrative sanctions of up to 2% of annual revenue for violations
Before criminal sanctions and civil claims
72 hrs
Best-practice window to respond to a data subject request
UU PDP sets 3×24-hour limits for certain rights
Privacy Obligations Are in Force — But Most Organizations Can't Prove Compliance
Since UU PDP came fully into force, the question is no longer whether your organization must comply — it is whether you can prove it. Regulators and enterprise customers now ask for ROPA, consent records, and evidence of how data subject requests are handled.
The problem: personal data is scattered across many systems, consent is recorded haphazardly, and deletion requests are handled ad-hoc over email. When a request arrives or an incident strikes, nobody knows exactly what data lives where, or on what basis.
PrivacySphere makes privacy governance a daily operation: a living data inventory, an always-current ROPA, and a measurable DSR workflow — not a one-off document that is stale the moment it is written.
How PrivacySphere Works
A simple, structured process your team can run right away.
Inventory Personal Data
Map the personal data your organization processes — data categories, sources, storage locations, and the systems that process it.
Build ROPA per Processing Activity
Create a complete Record of Processing Activities: purposes, legal bases, data subject categories, retention, and recipients of the data.
Manage Consent & Legal Bases
Record data subject consent, the legal basis for each processing activity, and consent-withdrawal history — all traceable.
Handle DSRs Within Deadlines
Receive, track, and fulfil data subject requests — access, correction, deletion — with clear workflows and deadline reminders.
Run DPIAs & Periodic Reviews
Perform Privacy Impact Assessments for high-risk processing, manage cross-border transfer and third-party processor registers, and monitor everything from the privacy governance dashboard.
Features & Capabilities
Built to meet real operational needs — not just a checklist of features that look good in a brochure.
Personal Data Inventory & ROPA
A complete map of the personal data your organization processes and a Record of Processing Activities per activity — the first artefacts regulators and ISO 27701 auditors request.
Consent Management
Record consent, processing legal bases, and withdrawal history per data subject — traceable and provable whenever challenged.
Data Subject Request (DSR) Management
Structured workflows for access, correction, and deletion requests — with deadline tracking so every request is fulfilled on time.
Privacy Impact Assessment (PIA/DPIA)
Guided DPIA templates for high-risk processing: identify privacy risks, plan mitigations, and secure tiered approvals before processing begins.
Data Retention & Disposal
Retention policies per data category with disposal schedule reminders — personal data is never kept longer than justified.
Cross-Border Transfer & Processor Registers
Record international data transfers with their legal bases and manage the third-party processor register — including each processor's DPA status. Every action is captured in the audit log.
Compliance & Supported Standards
PrivacySphere is designed to help your organization meet the relevant control requirements and information-security standards.
Law No. 27 of 2022 — Personal Data Protection
PrivacySphere's data inventory, legal bases, data subject rights handling, and retention are designed around the data controller obligations in UU PDP.
GDPR — Records of Processing Activities
ROPA structured per processing activity satisfies the GDPR Article 30 format — relevant for organizations serving customers or partners in the EU.
Privacy Information Management System (PIMS)
PrivacySphere operationalizes the additional ISO/IEC 27701 controls on top of your ISMS — the natural path for organizations already holding ISO/IEC 27001.
Privacy and Protection of PII
Meet the Annex A control on privacy and PII protection with traceable operational evidence — not just a policy on paper.
Service Level Agreement (SLA)
The following SLA applies to all PrivacySphere Customers and forms part of the jointly signed Service Agreement. All Customers get full access to every platform feature.
Uptime
99.5%
Monthly service availability, excluding scheduled maintenance announced 24 hours in advance
Critical Incident Response
4 business hours
First response time for issues with significant operational impact
Normal Issue Response
1 business day
First response time for general support requests and technical questions
Data Backup
Daily
Automatic daily data backups, retained for a minimum of 30 days
RTO (Recovery Time)
8 hours
Maximum time to restore service after a major incident affecting platform availability
RPO (Recovery Point)
24 hours
The most recent data point guaranteed to be recoverable in a system-failure scenario
Incident Notification
≤ 2 hours
Maximum time to notify Customers once an availability incident is identified
* All SLAs are measured monthly and apply from the subscription activation date.
Who Needs PrivacySphere?
This platform is designed to address the real pain points of different roles across the organization.
DPO / Privacy Officer
Appointed as the data protection lead but must build ROPA, DSR workflows, and consent registers from scratch with makeshift tools.
Legal / Compliance Counsel
Must answer regulator questions and privacy clauses in customer contracts, but has no visibility into what data each system actually processes.
CISO / Head of Information Security
Holds ISO 27001 and wants to extend to ISO 27701, but operational privacy controls have no system behind them.
Frequently Asked Questions
Still have questions about PrivacySphere? Reach out to our team via the contact page or the footer.
How is PrivacySphere different from VendorSphere for third parties?
VendorSphere manages vendor risk broadly: security assessments, contracts, and performance monitoring. The processor register in PrivacySphere is privacy-specific: a third party's role as a personal-data processor, Data Processing Agreement status, and involvement in cross-border transfers. They complement each other — the same company can appear in VendorSphere as a vendor and in PrivacySphere as a processor.
Does PrivacySphere handle data breach notification?
Incident reporting and breach notification — including UU PDP's 3×24-hour notification obligation — are handled by GuardSphere as part of incident management. PrivacySphere focuses on preventive privacy governance; when an incident touches personal data, the PrivacySphere data inventory helps the incident team scope the impact fast.
We don't have a DPO yet. Can we still use PrivacySphere?
Yes. PrivacySphere gives small teams structure: guided ROPA templates, DSR workflows, and DPIA checklists reduce dependence on deep privacy expertise. Many organizations start with a part-time PIC from legal or IT before appointing a dedicated DPO.
Does PrivacySphere support GDPR too, or only UU PDP?
Both. The ROPA structure follows GDPR Article 30, DSR workflows cover data subject rights under both regulations, and the cross-border transfer register records the legal basis per regime. For Indonesian organizations serving European markets, one platform covers both.
How long does PrivacySphere implementation take?
Typically 3–4 working weeks, as mapping personal data across systems involves several departments. The Cloudsphere team supports the initial data mapping, your first ROPA, and team training — so your privacy governance foundation is laid correctly from the start.
Ready to Try PrivacySphere?
Schedule a free demo and see firsthand how PrivacySphere can simplify privacy management in your organization.